Privacy Policy

The privacy policy below applies by law to the UK.

BoB Network Ltd is registered with the I.C.O ( Information Commissioners office ) Certificate Ref No ZB807473

BoB Network Ltd and/or all the companies listed below based in the UK guarantee that we will never share, sell or rent your personal data.

When you sign up and pay by card to become a member of a BoB Network club, any of your data that is deemed by the I.C.O as personal will be added to the database that is owed by Impact Measurement Ltd​ and who is the Data Controller. Your data is also automatically shared exclusively with no more than one of the companies listed below who operate the BoB Network club/s that you are a member of, and that company is the Data processor for only those clubs. If a club/s changes ownership your business contact data will be transferred to the new operating company. If you apply to join a club and pay online by credit or debit card your personal data including your card details are automatically shared with PayPal. However, BoB Network Ltd nor any of the companies listed below see nor store any card details as this is only used by PayPal in conjunction with the card issuer (i.e.: bank). BoB Network Ltd and each of the companies listed below are all covered by PayPal's PCI compliance policy.

BoB Network Ltd

Networking South East Ltd

Full details of the above Data processors can be found at the foot of this webpage

Currently the only 3rd party company who can access our database and back-office systems is Impact Measurement Ltd who are our web development company, and we have non-disclosure agreement in place with that company 

How we obtain your personal data

  • As in the case of the majority of members, you will have entered your own contact data when you applied to become a member online

You may have filled in a paper application form that was given to you, or you downloaded from our website

​If you applied in this way your data will have been manually input by one of the above companies who are the Data processor and automatically shared with and automatically added to the online database of BoB Network Ltd the owner and Data Controller of the database. After using the business contact data provided by you on the application form the Data processor will store the paper application form securely and destroy the form when you leave the BoB Network club that you were added to.

We may have been given your business contact data by Find Networking Events when you submitted an enquiry about a BoB Network club or booked to attend a BoB network club via their website www.findnetworkingevents.com who are the data controller for that company and website

You can add/amend/delete your personal data at any time during your current membership by clicking on this link Login to add/amend/delete my personal data

WE RECOMMEND THAT YOU DO NOT REMAIN LOGGED IN IF YOUR DEVICE IS SHARED WITH OTHERS!

Data we may hold about you as a member

Please note: Any data that we hold about you/your business is only data that you will have input

  • Your first name

 

  • Your surname

 

  • Your photograph

 

  • Your business or company name

 

  • Your company logo

 

  • Your phone number

 

  • Your mobile phone number

 

  • Your email address (which is not displayed on website)

 

  • Your business postal address (If you work from home, we strongly recommend that you do not add this information to your member profile)

 

  • Your business description

 

  • Links to your social Media accounts including but not limited to Facebook, LinkedIn, Instagram and WhatsApp

 

  • Your Qualifications

 

Additional data we may hold about you

  • Recommendations you have received from members and non-members

 

  • Recommendations you have given other BoB Network club members

 

  • Referrals you have been given

 

  • Referrals you have received

 

  • Your attendance statistics

 

  • Invoices we have sent you

 

  • Your meeting receipts

 

  • People you have invited to visit a BoB Network club

 

  • Members who you have sponsored

 

  • Your one2one meetings with other members

 

Why we may need to contact you

  • When you are added as a member to the club you joined

 

  • To inform you of upcoming meetings

 

  • Automated meeting reminders

 

  • Meeting cancellations

 

  • Your membership renewal and invoice

 

  • To inform you that you have been given a referral

 

  • To inform you that you have been given a recommendation that you need to approve

 

  • To inform you that someone you have given a recommendation to has approved your recommendation

 

  • To inform you that someone you have invited to visit your BoB Network Club has accepted your invitation

 

  • To inform you that a one2one request with another member has been sent to that member

 

  • To inform you that another member has accepted your request to attend one2one meeting

 

  • To inform you that another member has requested to book a one2one meeting with you

 

  • Remind you of an upcoming one2one meeting

 

  • To send you a receipt after each meeting you have attended

 

  • When a new member joins your club

 

  • When you renew your membership

 

  • When another member of your club renews their membership

 

  • To inform you that your membership is being terminated for a reason/s stated in our Terms & Conditions

 

  • To send you a monthly report of your club activity, including any meetings you missed, how many visitors you did not meet, referrals that you need to view and action, recommendations you need to approve and other relevant information relating to your membership

 

  • To inform you of any new optional member benefits we may be able to offer you

 

If you are part of the club Leadership team - Why we may need to contact you (in addition to the above information for members)

  • To inform you that an enquiry has been received for your club/s

 

  • To inform you that someone has booked to visit your club/s

 

  • To inform you of the booking history over the last 18 months of someone who has booked to attend one of your meetings

 

  • To inform you that someone who has booked to attend a meeting and has notified us that they will not be able to attend the meeting they booked to attend

 

  • When a member has been added to your club/s

 

  • When a current member's membership expiry data has been changed

 

  • When a member has been deleted from your club/s

 

  • To inform you that the meeting reminder needs to be sent out

 

  • To inform you that the actual attendance of a meeting needs to be manually updated, and meeting receipts need to be sent to members and visitors

 

Why we need your business contact data

  • You have no doubt joined your BoB Network club to promote your business to other members of your club, to people they know or meet with a view to you gaining referrals from those members and non-members to do this you agree that you consent to us doing the following:

Display the information you have provided on the BoB Network website and on the printed meeting sheet that is made available to both members and visitors at each meeting of your BoB Network club. We also allow members to add their business cards to the members only card box that is made available at each BoB Network club meeting and you understand and agree that: By adding your business card/s you are giving permission to anybody who has access to the card box to take your card and if they so wish add your details to their system and/or pass your card or your details onto anybody they meet or contact who they believe may wish to contact you for legitimate reasons. Should you not agree to this please do not add your business cards to the members only card box

How we may communicate with you

  • Email
  • Text
  • Mobile phone push notification
  • Phone call
  • WhatsApp
  • All other current and future social media platforms

​How long will you keep my data after I resign, or I am deleted from the BoB Network website?

We will keep your personal data for up to 7 years. However, BoB Network clubs licenced operators as shown above and below who are Data processor will no longer have access to your data after 90 days of your profile being removed from the club you are a member of

Please note that when we delete you as a member any business cards that you may have placed in the card box/es at the BoB Network club/s that you were a member will be removed and destroyed

You will automatically be hidden from the BoB Network website as a member 14 days after your membership expires - however should you renew your membership we will be able to re instate your public profile

Why do you need to keep my personal data for up to 7 years?

We keep your data for this long so that we can provide you with meeting receipts and/or invoices for up to 7 years after you were deleted from the BoB Network website, and we have to by law keep business records for this long

Can I request that my personal data is permanently deleted sooner than 7 years after I leave the BoB Network I was a member of?

Certainly, just send an email to [email protected] requesting to be removed, clearly stating your full name, company, your email address and the club you were a member of, and we will permanently remove your personal data within 30 days. However, by deleting you all your meeting receipts and membership invoices will also be permanently deleted

Who is the Data Controller at Impact Measurement Ltd?

Head Office - [email protected]

Who is the Data Processor at the club/s that I am a member of

Networking South East Ltd - Ian Morgan

Ian Morgan 07702-783233

BoB Network Ltd - Ian Morgan

Ian Morgan 07702 783233

* Exceptions

Should we receive a data request from any law enforcement agency, court, regulator, government authority or other third party where we believe this is necessary to comply with a legal or regulatory obligation.

Your rights

In preventing the use or processing of your personal data, it may delay or prevent us from fulfilling our contractual obligations to you. It may also mean that we may be unable to provide our services or process the cancellation of your membership.

You have the right to object to our use of your personal data, or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten. There are legal and accountancy reasons why we will need to keep your data, but please do inform us if you think we are retaining or using your personal data incorrectly.

Our Privacy Policy will have been made clear to you at the point when you signed up as a member of your BoB Network club/s. If you are an existing member, we will have informed you of our Privacy Policy and you will have clicked to confirm that you accepted our Privacy Policy

You can view, edit or delete your personal data by logging into the BoB Network Clubs website using your email address and password.

Accessing and updating your personal & business data

It is your responsibility to maintain the accuracy of your information and ensure all your details, including but not limited to, name, address, title, phone number, e-mail address are kept up to date at all times. You must do this by updating your personal details by logging into the BoB Network website.

Cookie Policy

Cookies enable us to identify your device, or you when you have logged in. We use cookies that are strictly necessary to enable you to move around the site or to provide certain basic features. We use cookies to enhance the functionality of the website by storing your preferences, for example. We also use cookies to help us to improve the performance of our website to provide you with a better user experience.

We don’t sell the information collected by cookies, nor do we disclose the information to third parties, except where required by law (for example to government bodies and law enforcement agencies).

This website uses Google Analytics to provide entirely anonymous information about how many people visit it. This helps us to improve the website. If you don't accept cookies, you won't be included in these statistics from Google Analytics. You will still be able to use the website, but the message will continue to appear at the top of the screen.

Where we store your Personal Data

All information you provide to us is stored on our secured server within the EEA. We will ensure that reasonable steps are taken to protect your data in accordance with this privacy notice.

As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

We do not hold any sensitive payment card data in our database as this is held by PayPal who are therefore the data controller. We and all the 3rd party companies shown at the top of this page who operate BoB Network clubs are covered by PayPal's PCI compliance.

When you were added as a member of your BoB Network club/s we generate a random number password which you should change at the earliest opportunity. The password enables you to access certain parts of our website and the BoB Network clubs. You are responsible for keeping the password confidential. We ask you not to share your password with anyone. If you share your computer or mobile phone with anyone else, please log out after using the BoB Network system to ensure that you data is not comprised.

Links to other websites

BoB Network may provide links to third party websites as well as to the website of all members of each BoB Network club. Since we do not control those websites, we encourage you to review the privacy policies of those third-party websites. Any information that is supplied on these sites will not be within our control and therefore we cannot be responsible for the privacy policies and practices of these 3rd parties

Data Breaches

In the event of a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.

Contact us

Please e-mail any questions or comments you have about privacy to us at [email protected] 

Your right to make a complaint

You have the right to make a complaint to the Information Commissioner regarding how we process your personal data:

https://ico.org.uk/concerns/

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113

Last updated 4th November 2024